<P> The data source is typically a spreadsheet or a database which has a field or column for each variable in the template . When the mail merge process is run, the word processing system creates an output document for each row in the database, using the fixed text exactly as it appears . </P> <P> The mail merging process generally requires the following steps: </P> <Ol> <Li> Creating a Main Document or and the Template . </Li> <Li> Creating a Data Source . </Li> <Li> Defining the Merge Fields in the main document . </Li> <Li> Merging the Data with the main document . </Li> <Li> Saving / Exporting . </Li> </Ol> <Li> Creating a Main Document or and the Template . </Li>

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