<P> At the annual general meeting, the president or chairman of the organization presides over the meeting and may give an overall status of the organization . The secretary prepares the minutes and may be asked to read important papers . The treasurer may present a financial report . Other officers, the board of directors, and committees may give their reports . Attending this meeting are the members or the shareholders of the organization, depending on the type of organization . </P> <P> At such meeting, the Company Secretary of the Company plays a crucial role in convening, conduct, and to attend the meeting . He generally supported by his Corporate Secretarial team . </P> <P> Every state requires public companies incorporated within it to hold an annual general meeting of shareholders to elect the Board of Directors and transact other business that requires shareholder approval . Notice of the annual general meeting must be in writing and is subject to a minimum notice period that varies by state . In 2007, the Securities and Exchange Commission voted to require all public companies to make their annual meeting materials available online . The final rules required compliance by large accelerated filers beginning on January 1, 2008, and by all other filers beginning on January 1, 2009 The "e-proxy" rules allow two methods for companies to deliver their proxy materials, the "notice only" option or the "full set" option . Under the notice only option, the company must post all of its proxy materials on a publicly accessible website at the time </P> <P> In India, the Companies Act 2013 ("Act") regulates the requirement to conduct an Annual meeting of the members to discuss the four ordinary businesses . As per section 96 of the Act, every Company requires to conduct such a meeting by served a notice of 21 days minimum length prior to the meeting either at the latest known address or email id of the members . However, a company may conduct such meeting through the issue of a notice of shorter length with prior approval of not less than 95% of the members entitled to vote at such meeting . </P>

What is the purpose of a notice of a meeting
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