<P> Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the chair called the meeting to order . </P> <P> Since the primary function of minutes is to record the decisions made, all official decisions must be included . If a formal motion is proposed and seconded, then (regardless whether it passes) this is recorded . The voting tally may also be included . The part of the minutes dealing with a routine motion might note merely that a particular motion was "moved by Ann and passed". It is not strictly necessary to include the name of the person who seconds a motion . Where a tally is included, it is sufficient to record the number of people voting for and against a motion, but requests by participants to note their votes by name may be allowed . If a decision is made by roll - call vote, then all of the individual votes are recorded by name . If it is made by general consent without a formal vote, then this fact may be recorded . </P> <P> The minutes may end with a note of the time that the meeting was adjourned . </P> <P> Minutes are sometimes submitted by the person who is responsible for them (often the secretary) at a subsequent meeting for review . The traditional closing phrase is "Respectfully submitted" (although this is no longer common), followed by the officer's signature, his or her typed (or printed) name, and his or her title . </P>

Where does the term meeting minutes come from